Privacy

Who we are

Josh Evans Soccer School is a trading name of Josh Evans Ltd (company number 08556575), registered office Nicholson House, 41 Thames Street, Weybridge KT13 8JG. We are the controller of the personal information described here and are registered with the Information Commissioner's Office (ICO), registration number ZB089103.

Questions about your information: email admin@joshevans.co.uk or call 01372 844001.

What we collect

• About you: your name, email, phone number and address, and the details of anyone you authorise to collect your child.
• About your child: name, date of birth or school year, school, the sessions they attend, emergency contacts, and medical, allergy, additional needs or behaviour information you give us.
• Bookings and payments: what you've booked and paid for. Card payments are handled by Stripe through ClassForKids; we never see or store your full card details.
• Messages: emails, calls and messages you send us, including trial requests.
• Photos and video taken at our sessions, camps, matches and events.
• Records we must keep: registers, accident and injury records, and any safeguarding concerns.
• Jets FC players: the details the league and The FA need to register a player.

How we use it, and why we're allowed to

• To run the sessions you book, take payments and keep in touch about them. This is needed for our contract with you.
• To keep children safe: knowing who to call, medical needs, registers, accident records and safeguarding. This is needed to protect children and to meet our legal duties. We handle health and safeguarding information with extra care and only share it where necessary.
• To run the club well: planning groups, coach feedback on players, trials, team selection and tournament entries. This is in our legitimate interests in running a coaching business.
• Photos and video on our website, social media and printed material, with your consent (see below).
• News by email about sessions, camps and events, if you've signed up or haven't opted out (see below).
• To meet our legal duties, such as keeping financial records for HMRC and working with schools, Surrey children's services or the police where a child may be at risk.

We don't sell your information, and we don't use it for anything you wouldn't reasonably expect.

Photos and video

We, and photographers working for us, take photos and video at sessions and events to celebrate players and promote the club. You give permission when you register, and you can opt out at any time in your ClassForKids account or by emailing us. We'll stop using your child's image from then on, and remove posts where we reasonably can. Our coaches don't photograph children on personal phones.

Emails about our news

We send emails about new sessions, holiday camps and events using Mailchimp. We only send them to people who've signed up, or to families who've booked with us and haven't opted out. Every email has an unsubscribe link, or you can email us to stop them at any time. Booking confirmations and important messages about your child's sessions aren't marketing, so you'll still get those.

Who we share it with

Only the people and services who need it:

• ClassForKids (bookings and registers) and Stripe (card payments).
• Microsoft 365, which we use for email and to store documents securely.
• Mailchimp, which sends our news emails.
• Schools and venues, where needed for the sessions we run there.
• The league, The FA and tournament organisers, for Jets FC and tournament entries.
• Our insurers, accountants and professional advisers, where needed.
• Surrey children's services, the police or the LADO, if we're worried about a child's safety. See our safeguarding policy.

Kit orders are placed directly with Kitlocker, which handles your order details under its own privacy policy. If you join a parent WhatsApp group, other members of the group can see your name and number.

Some of these services may store information outside the UK. Where they do, they use the safeguards UK law requires.

How long we keep it

• Booking and contact details: while your child is with us, and for a reasonable time afterwards in case you come back or have a question.
• Payment and financial records: 6 years, as required for tax.
• Accident, injury and safeguarding records: for longer, as the law and safeguarding guidance require.
• Photos and video: until they're no longer needed or you ask us to stop using them.

We keep information secure, limit who can see it, and delete it safely when we no longer need it.

Your rights

You can ask to see the information we hold about you or your child, ask us to correct it, delete it or limit how we use it, object to how we use it, or withdraw consent (for example for photos) at any time. Email admin@joshevans.co.uk and we'll reply within one month. Some information, such as safeguarding and financial records, we may have to keep by law.

If you're unhappy with how we've handled your information, please tell us first. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Cookies and this website

This website doesn't use cookies or advertising trackers, so there's nothing to accept. We use Cloudflare Web Analytics to count visits and see which pages are used. It doesn't use cookies, doesn't track you across other websites, and doesn't identify you. The site is hosted by Cloudflare, which receives your device's IP address so it can deliver the page. Booking, kit and social media links take you to other websites, which have their own privacy and cookie policies.

Changes

We review this notice every year and update the date at the top when we change it.